Jobs

Working with the other assistant assigned to this senior partner, the successful candidate will have the following main responsibilities:

Conducting conflict searches when opening a file
Conducting research (REQ, judgments, land registry, RDPRM, etc.)
Transcribing and formatting dictations and other legal documents (letters, proceedings, contracts, agreements, etc.)
Managing the procedural aspects of files (documents to be sent to the opposing party, the court, bailiffs, etc.)
Prepare for client meetings: room reservations, technical requirements, stenographers, document preparation and printing, meal orders)
File documents (notes, correspondence, proceedings, exhibits, etc.) in an orderly manner in both computer systems and physical files
Collaborate with the IT department for technical needs and follow-ups
Proactively assist the partner in following up on files with other lawyers
Perform administrative tasks such as opening and closing files, billing, filing, etc.
Perform any other related tasks as required by the team.

Required qualifications:
College diploma in legal secretarial studies
Minimum of 5 years of experience in the field, performing similar duties
Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Teams)
MAITRE and Imanage software (an asset)
Very good spelling and grammar skills
Proficiency in French and English (the person will be required to serve and interact with a predominantly English-speaking clientele (85%), both orally and in writing

Required skills and competencies:
Responsiveness, courtesy, professionalism, and resourcefulness
Ability to work under pressure
Sensitive handling of confidential information
Initiative
Ability to manage multiple files at once according to priorities
Strong organizational skills
Ability to work with tight deadlines
Attention to detail and thoroughness

Benefits of working with us:
Competitive salary
Group insurance (prescription drugs, dental, vision, and other medical services)
RRSP with employer contribution
3 weeks of vacation
8 personal days
Telemedicine service
Annual bonus
Summer schedule (Friday afternoons off)
Social activities throughout the year

Interested candidates are invited to submit their cover letter and curriculum vitae to Marie-Laure Isnard, Human Resources and Communications Advisor (mlisnard@spiegelryan.com).

Only those candidates selected for an interview will be contacted.

As a Legal Assistant to Corporate Paralegals, you will play a vital role in our firm by providing top-tier support to our attorneys.

Your main responsibilities:

• Assist the paralegals with their annual maintenance (preparation and filing of the annual resolutions, prepare and file Quebec annual updating declarations and Federal annual returns)
• Assist the paralegals with closing binders
• Conduct simple searches at the Quebec enterprise registrar and Corporations Canada
• Obtain various documents from the public registries, including but not limited to certificate of attestation and compliance
• Handle administrative tasks such as drafting correspondence, printing, scanning of various documents and filing of documents in the physical minute books
• Maintain the electronic version and physical minute books
• Ensure a smooth administrative organization of the paralegals in the team
• Communicate with different parties to ensure all necessary documents have been provided (accountants, lawyers, government authorities)
• Provide backup coverage in the absence of other legal assistants to corporate paralegals
• Perform other related duties

Qualifications and Competencies:

• 2-5 years of experience as a legal assistant, preferably in Corporate Law
• Diploma in legal secretarial studies (an asset)
• Fluency in written and spoken French and English (the person will be required to serve and interact with an 85% English-speaking clientele)
• Proficiency in Microsoft 365 Suite and Enact (an asset)
• Team spirit and a positive attitude
• Strong client-service skills and the ability to work in a fast-paced environment
• Ability to take initiative, work independently and prioritize work;
• Superb attention to detail, as well as organizational and multitasking skills.

Benefits of working with us:

• A great working atmosphere in a healthy environment
• Competitive salaries
• Group insurance (medication, dental, vision and other medical services)
• RRSP with employer contribution
• 3 weeks vacation or more
• 8 personal days refundable at the end of the year if not taken
• Telemedicine service
• Annual bonus
• Possibility of hybrid work
• Summer Schedule (Friday afternoons off)
• Social activities throughout the year

We are currently looking for a Corporate Paralegal.

The candidate will be able to draft a variety of corporate documents (incorporations, organizations, amendments of articles, dissolutions, share transactions, extra-provincial registrations and amalgamations) and perform various other transactions, such as due diligence in the context of mergers and acquisitions. The person will also be in charge of the maintenance of minute books for clients and will assist lawyers in transactions.

The candidate will have a DEC in Paralegal Technology or equivalent.  In addition to having excellent organizational skills, the candidate will be known for his/her attention to detail, ability to work autonomously and strong client relation skills. Finally, the person will be fluent in written and spoken French and English (the person will be required to serve and interact with an 85% English-speaking clientele).

Interested candidates are invited to send their cover letter and curriculum vitae to Julie Gamache, Director of Human Resources and Operations (jgamache@spiegelsohmer.com).

Only applicants selected for an interview will be contacted.