We recognize the essential role our professional support staff plays.
Our professional support staff plays a vital role in the client experience. We believe everyone deserves to be valued and respected in a spirit of collaboration and with the right balance between work and family life.
Available positions
To send your application:
Interested candidates are invited to submit their cover letter and curriculum vitae to Marie-Laure Isnard, Human Resources and Communications Advisor (mlisnard@spiegelsohmer.com).
Only those candidates selected for an interview will be contacted.
Legal assistant to corporate paralegals
As a Legal Assistant to Corporate Paralegals, you will play a vital role in our firm by providing top-tier support to our attorneys.
Your main responsibilities:
Assist the paralegals with their annual maintenance (preparation and filing of the annual resolutions, prepare and file Quebec annual updating declarations and Federal annual returns)
Assist the paralegals with closing binders
Conduct simple searches at the Quebec enterprise registrar and Corporations Canada
Obtain various documents from the public registries, including but not limited to certificate of attestation and compliance
Handle administrative tasks such as drafting correspondence, printing, scanning of various documents and filing of documents in the physical minute books
Maintain the electronic version and physical minute books
Ensure a smooth administrative organization of the paralegals in the team
Communicate with different parties to ensure all necessary documents have been provided (accountants, lawyers, government authorities)
Provide backup coverage in the absence of other legal assistants to corporate paralegals
Perform other related duties
Qualifications and Competencies:
2-5 years of experience as a legal assistant, preferably in Corporate Law
Diploma in legal secretarial studies (an asset)
Fluency in written and spoken French and English (the person will be required to serve and interact with an 85% English-speaking clientele)
Proficiency in Microsoft 365 Suite and Enact (an asset)
Team spirit and a positive attitude
Strong client-service skills and the ability to work in a fast-paced environment
Ability to take initiative, work independently and prioritize work;
Superb attention to detail, as well as organizational and multitasking skills.
Benefits of working with us:
A great working atmosphere in a healthy environment
Competitive salaries
Group insurance (medication, dental, vision and other medical services)
RRSP with employer contribution
3 weeks vacation or more
8 personal days refundable at the end of the year if not taken
