Jobs

Interested candidates are invited to submit their cover letter and curriculum vitae to Marie-Laure Isnard, Human Resources and Communications Advisor (mlisnard@spiegelsohmer.com).

Only those candidates selected for an interview will be contacted.

Are you passionate about the legal field? Do you possess excellent organizational skills, an exceptional ability to pay attention to detail, and an impeccable sense of initiative? Would you like to grow within a renowned law firm and contribute to the success of our clients? If so, we have the perfect opportunity for you!

As a Litigation Legal Assistant, you will play a vital role in our firm by providing top-tier support to our attorneys.

Your main responsibilities:

• Ensure diary entry and file maintenance, including management of deadlines
• Carry out meticulous management and follow-up of client files, while preserving their confidentiality
• Prepare, review, and format legal documents, including procedures, exhibits, books of authorities, letters and other correspondence
• Follow procedures with different courts and other authorities
• Communication with various parties (clients, bailiffs, stenographers, opposing lawyers, etc.)
• Perform tasks of an administrative nature such as opening and closing files, conflict searches, time entry, billing, credit notes, expense reports, filing, etc.
• Perform other related duties

Qualifications:

• Diploma in legal secretarial studies (an asset)
• Minimum of 3 to 5 years experience in the legal field, in a similar position
• Knowledge in drafting documents and procedures
• Proficiency in Microsoft 365 Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Fluency in written and spoken French and English (the person will be required to serve and interact with an 85% English-speaking clientele)

Benefits of working with us:

• A great working atmosphere in a healthy environment
• Competitive salaries
• Group insurance (medication, dental, vision and other medical services)
• RRSP with employer contribution
• 3 weeks vacation
• 8 personal days refundable at the end of the year if not taken
• Telemedicine service
• Annual bonus
• Summer Schedule (Friday afternoons off)
• Social activities throughout the year

We are currently looking for a Corporate Paralegal.

The candidate will be able to draft a variety of corporate documents (incorporations, organizations, amendments of articles, dissolutions, share transactions, extra-provincial registrations and amalgamations) and perform various other transactions, such as due diligence in the context of mergers and acquisitions. The person will also be in charge of the maintenance of minute books for clients and will assist lawyers in transactions.

The candidate will have a DEC in Paralegal Technology or equivalent.  In addition to having excellent organizational skills, the candidate will be known for his/her attention to detail, ability to work autonomously and strong client relation skills. Finally, the person will be fluent in written and spoken French and English (the person will be required to serve and interact with an 85% English-speaking clientele).

Interested candidates are invited to send their cover letter and curriculum vitae to Julie Gamache, Director of Human Resources and Operations (jgamache@spiegelsohmer.com).

Only applicants selected for an interview will be contacted.

As a Legal Assistant to Corporate Paralegals, you will play a vital role in our firm by providing top-tier support to our attorneys.

Your main responsibilities:

• Assist the paralegals with their annual maintenance (preparation and filing of the annual resolutions, prepare and file Quebec annual updating declarations and Federal annual returns)
• Assist the paralegals with closing binders
• Conduct simple searches at the Quebec enterprise registrar and Corporations Canada
• Obtain various documents from the public registries, including but not limited to certificate of attestation and compliance
• Handle administrative tasks such as drafting correspondence, printing, scanning of various documents and filing of documents in the physical minute books
• Maintain the electronic version and physical minute books
• Ensure a smooth administrative organization of the paralegals in the team
• Communicate with different parties to ensure all necessary documents have been provided (accountants, lawyers, government authorities)
• Provide backup coverage in the absence of other legal assistants to corporate paralegals
• Perform other related duties

Qualifications and Competencies:

• 2-5 years of experience as a legal assistant, preferably in Corporate Law
• Diploma in legal secretarial studies (an asset)
• Fluency in written and spoken French and English (the person will be required to serve and interact with an 85% English-speaking clientele)
• Proficiency in Microsoft 365 Suite and Enact (an asset)
• Team spirit and a positive attitude
• Strong client-service skills and the ability to work in a fast-paced environment
• Ability to take initiative, work independently and prioritize work;
• Superb attention to detail, as well as organizational and multitasking skills.

Benefits of working with us:

• A great working atmosphere in a healthy environment
• Competitive salaries
• Group insurance (medication, dental, vision and other medical services)
• RRSP with employer contribution
• 3 weeks vacation or more
• 8 personal days refundable at the end of the year if not taken
• Telemedicine service
• Annual bonus
• Possibility of hybrid work
• Summer Schedule (Friday afternoons off)
• Social activities throughout the year